Team Work, Special Project |

Visit of Otis President Worldwide, Senior VP Executives, and CEO’s of UCEEA Region -25 managers
3 days formal business meetings & UCEEA Operation Review
Customer Event ~70 Key Customers
Employees Reception ~100 employees

My role
in the project

Event Manager

preparation time: 3 months
sponsor: Otis Polska CEO
project team: 3
support: Otis Polska Management Board, service branch managers, sales managers, sales representatives (~20 people)


Tasks:
– preparation of the visit concept and plan
– coordination of all preparatory activities
– selection and cooperation with subcontractors: advertising agency (visual design, customer invitation projects, awards, certificates), hotels, logistics
– ensuring smooth flow of information for the project team, support team, customers and invited employees
– continuous communication and presentation of work status to the formal visit protocol coordinating staff for WHQ and UCEEA region
– communication with the executive assistants team and Managing Directors of UCEEA participating in the meetings
– assisting during the main business meeting and UCEEA Operating Review
– preparation for the business part (presentations, documents, reports)



Brief outline of the visit concept:

1. Logistics, transportation, accommodation for all event participants (~100 people)
2. Preparation of technical support and main business meetings for 3 days (as per protocol requirements)
3. Customer Event – dinner with the President (~70 Key Clients)
4. Employees Reception – breakfast with the President (~100 employees) – recognitions and awards for employees, Q&A session
5. Organization of events and leisure time between formal meetings.













„The Polish organization did an exceptional job organizing and hosting the recent WHQ visit. The schedule was very full, logistics were difficult and expectations were high.

In all areas the meeting went off flawlessly due to your hard work. Participants from WHQ and UCEEA commented on the organizational efforts and the hospitality shown to them by the Polish team.

Please accept my sincere thanks and appreciation for your efforts.”

– Managing Director, Otis CEG

„I’d like to add my personal thanks to each of you for organising a great meeting and making the logistics perfect.

I also thank you and the entire Polish team for fully supporting us and making the OR3 in Warsaw both efficient and enjoyable.”

– President, Otis UCEEA